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MINUTES

Meeting of the Board of Trustees
Itasca Fire Protection District No. 1

Wednesday, December 19, 2012


I. Call to Order
The meeting was called to order at 7:00 p.m.

Present: Absent:
Michael Sullivan None
Kevin Boehne
Raymond Polzin

Also Present:
Chief Burke
D/C Radzinski
A/C Hianik
Atty. Brechin
A/A Perry

II. Public Hearing – Truth in Taxation – 7:00 p.m.
A notice was published December 6, 2012 in the Daily Herald stating the estimated total property taxes to be levied in 2012 are $5,287,488.38.

III. Audience Participation
None

M. Sullivan made the motion, seconded by K. Boehne to adjourn the “Public Hearing”.

Roll Call Vote: All “Aye”

IV. Minutes
R. Polzin made the motion, seconded by K. Boehne to approve the minutes of November 16, 2012.

Roll Call Vote: All “Aye”

V. Treasurer’s Report
R. Polzin made the motion, seconded by K. Boehne, to approve the Treasurer’s Report dated December 19, 2012 (see Exhibit A).

Roll Call Vote: All “Aye”

VI. Old Business

A. Tax Objection Update
No Report

B. New Apparatus – Update
Chief Burke visited manufacturer, Med-Tec for pre-inspection. Looks really nice – 75% done. Estimated to ship from Med-Tec to Foster Coach by end of December. Representation from the District will attend final inspection.

C. OMA 2012 Required Training
All Complete.

D. NIAFPD Conference – Feb. 7-10. 2013
All RSVPs due by January 4, 2013.

VII. New Business

A. Ordinance No. 2012-7
M. Sullivan made the motion, seconded by K. Boehne, to approve Ordinance No. 2012-7 – “PUBLIC NOTICE – REGULARLY SCHEDULED MEETINGS, 2013”

Roll Call Vote: All “Aye”

B. Ordinance No. 2012-6
K. Boehne made the motion, seconded by R. Polzin to approve Ordinance No. 2012-6 – “ANNUAL TAX LEVY”

Roll Call Vote: All “Aye”

C. 2011 Tax Objection Levy
New objection received. Contacted DuPage County to verify they received corrected copy and to date corrected copy was not reviewed yet.

D. Risk Management Policy
Chief Burke informed the Board the benefits of enacting a policy. More information to follow including a draft of such policy.

E. Pension Fund – Tax Levy
The annual recommended tax levy letter from actuarial valuation was received by the Itasca Firefighter's Pension Fund. 

VIII. Correspondence
See attached.

IX. Chief’s Report
See attached.

Chief Burke informed the Board that the Illinois Fire Chiefs Association approached Deputy Chief and him to see if they were interested in becoming members of their legislative committee. The Board gave their approval if they were interested in pursuing.

The District’s Loss Control Consultant has offered the department to participate in their Physical Fitness Program (see attached).

X. Audience Participation
An Itasca resident inquires about the annual tax levy and the notice published in the paper. Chief Burke explains the process. Resident departs meeting.

XI. Adjournment to Executive Session – 7:57 p.m.
M. Sullivan made the motion, seconded by K. Boehne, to adjourn to Executive Session for Executive Session Minutes, CBA and personnel matters.

Roll Call Vote: All “Aye

MINUTES

Meeting of the Board of Trustees
Itasca Fire Protection District No. 1

Wednesday, January 16, 2013


I. Call to Order
The meeting was called to order at 5:02 p.m.

Present: Absent:
Michael Sullivan Raymond Polzin
Kevin Boehne


Also Present:
Chief Burke
D/C Radzinski
A/C Hianik
Atty. Brechin
A/A Perry

II. Audience Participation
None


III. Minutes
K. Boehne made the motion, seconded by M. Sullivan to approve the minutes of December 19, 2012.

Roll Call Vote: All “Aye”

IV. Treasurer’s Report
M. Sullivan made the motion, seconded by K. Boehne, to approve the Treasurer’s Report dated January 16, 2013 (see Exhibit A).

Roll Call Vote: All “Aye”

V. Old Business

A. Tax Objection Update
No Report

B. NIAFPD Conference – Feb. 7-10. 2013
All RSVPs Registered

C. Risk Care Management Policy
Chief Burke presented a draft of a Risk Care Management Policy where the Illinois Local Government and Governmental Employees Tort Immunity Act provides for a fire protection district to levy a tax which, when collected, will pay the costs of risk care management. Board members will review and report back on their decision.

VI. New Business

A. Ordinance No. 2013-1
M. Sullivan made the motion, seconded by K. Boehne, to approve Ordinance No. 2013-1 – “A RESOLUTION AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY NO LONGER NEEDED FOR FIRE PROTECTION PURPOSES”, (Surplus SCBA’S).

Roll Call Vote: All “Aye”

B. Social Media Policy
K. Boehne made the motion, seconded by M. Sullivan, authorizing Chief Burke to adopt the Social Media policy presented for review.

Roll Call Vote: All “Aye”

C. EVS Maintenance Contract
Current contract with EVS is expiring end of March. A new proposal was received from EVS and discussed. More information to follow from Chief Burke.

D. Request for Request for Re-Appointment of Appointed Trustees
M. Sullivan made the motion, seconded by K. Boehne, to recommend Board Trustee Kevin Boehne for re-appointment to the Itasca Fire Protection District’s Pension Board for a 3 year term.

VII. Correspondence
See attached.

VIII. Chief’s Report
See attached.

IX. Adjournment to Executives Session – 6:02 p.m.
M. Sullivan made the motion, seconded by K. Boehne, to adjourn to Executive Session for Executive Session Minutes, CBA and personnel matters.
Roll Call Vote: All “Aye”


Meeting of the Board of Trustees
Itasca Fire Protection District No. 1

Wednesday, April 17, 2013


I. Call to Order
The meeting was called to order at 5:00 p.m.

Present: Absent:
Michael Sullivan Raymond Polzin
Kevin Boehne


Also Present:
Chief Burke
D/C Radzinski
Atty. Brechin
A/A Perry

II. Audience Participation
None

III. Presentation on District’s Vehicle Maintenance Program
Keith Boehne, Product Support Manager – Emergency Vehicles on behalf of Inland Power Group presented a proposal for the District’s vehicle maintenance program (attached).

IV. Minutes
M. Sullivan made the motion, seconded by K. Boehne, to approve the minutes of February 13 and March 25, 2013.

Roll Call Vote: All “Aye”

V. Treasurer’s Report
M. Sullivan made the motion, seconded by K. Boehne, to approve the Treasurer’s Report dated April 17, 2013 (see Exhibit A).

Roll Call Vote: All “Aye”

VI. Old Business

A. Tax Objection Update
No Report

VII. New Business

A. Chief Burke’s Contract
M. Sullivan made the motion, seconded by K. Boehne to approve the Employment Agreement made on March 20,2013 by and between the Itasca Fire Protection District No. 1 and James F. Burke, Jr., Fire Chief.

B. Additional Pension Contribution by District
M. Sullivan made the motion, seconded by K. Boehne, to contribute an additional $25,000.00 to the Itasca FPD Firefighter Pension Fund before end of fiscal year 2013 (based on 2012 actuarial valuation results). Additional contributions will be considered for the 2013-2014 Budget.

C. Semi-Annual Review of Executive Session Minutes
K. Boehne made the motion, seconded by M. Sullivan to approve Atty. Brechin’s recommendation to fully release Executive Session Minutes:
02-11-09 Release 01-12-11 Release
02-18-09 “ 01-19-11 “
03-18-09 “ 01-26-11 “
04-08-09 “ 02-16-11 “
04-15-09 “ 03-09-11 “
05-20-09 “ 03-16-11 “
06-10-09 “ 04-13-11 “
06-17-09 “ 05-11-11 “
07-08-09 “ 05-18-11 “
07-15-09 “ 09-14-11 “
08-12-09 “ 09-21-11 “
08-19-09 “
09-09-09 “
09-23-09 “
10-07-09 “
10-14-09 “
10-21-09 “
12-16-09 “

01-20-10 Release
01-13-10 “
02-10-10 “
02-17-10 “
03-10-10 “
03-17-10 “
04-06-10
04-21-10 “
05-19-10 “
06-09-10 “
06-16-10 “
07-14-10 “
07-15-10 “
07-21-10 “
08-11-10 “
08-18-10 “
09-15-10 “
10-13-10 “
10-20-10 “
11-10-10 “
11-17-10 “
12-08-10 “
12-15-10 “
Roll Call Vote: All “Aye”

D. Resolution No. 2013-3
K. Boehne made the motion, seconded by M. Sullivan, to approve Resolution No. 2013-3 – “A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETING”

Roll Call Vote: All “Aye”

E. Resolution No. 2013-5 and 2013-6
M. Sullivan made the motion, seconded by K. Boehne, to approve Resolution No. 2013-5 – “A RESOLUTION AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY NO LONGER NEEDED FOR FIRE PROTECTION PURPOSES” (Miscellaneous Ground Ladders) and “A RESOLUTION AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY NO LONGER NEEDED FOR FIRE PROTECTION PURPOSES” (Foyer Guest Chairs).

Roll Call Vote: All “Aye”

F. Reserve Apparatus and Future Purchase
Chief Burke updated the Board on the present condition and age of the District’s apparatus. Future purchases and trade-ins were discussed.
The Board of Trustees directed Chief Burke to pursue the District’s options.

G. Roselle FPD
A Roselle FPD Trustee approached Chief Burke on a possible meeting regarding pending legislation in Springfield that may affect fire districts.
Trustees advised Chief Burke to move forward with communications with Roselle FPD.

H. Shape of Itasca – May 6th
Trustee Sullivan will represent the District and Chief Burke is planning on attending.

VIII. Correspondence
See attached.

IX. Chief’s Report
See attached.

X. Adjournment to Executive Session – 6:02 p.m.
M. Sullivan made the motion, seconded by K. Boehne, to adjourn to Executive Session for Executive Session Minutes, CBA and personnel matters.

Roll Call Vote: All “Aye”